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docs:nng [2024/09/21 17:53] – [Introduction] langstaydocs:nng [2024/12/03 12:03] (current) – [5. Focus on Program Goals and Professional Boundaries] langstay
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-====== Non-Negotiable Guidelines ======+====== 3. Non-Negotiable Guidelines ======
  
-> Non-Negotiable Guidelines for LangStay Project Volunteers +> [[https://docs.google.com/document/d/1pgXpUURfKeZRHUaXMBLwHR278gUPzJQ64ScfPJYQulE/edit?usp=sharing|Google Docs - Printable version]]
  
  
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   * **Definitions**:   * **Definitions**:
-    * **Leader**: The project team leader responsible for overseeing all operations, managing volunteers, and ensuring the success of the project.+    * **Team Leader**: The project team leader responsible for overseeing all operations, managing volunteers, and ensuring the success of the project.
     * **Staff or Volunteer**: International volunteers who help run and lead the project, contributing to its daily operations and overall mission.     * **Staff or Volunteer**: International volunteers who help run and lead the project, contributing to its daily operations and overall mission.
     * **Participants**: Individuals who use our program or facility, primarily local Koreans, international travelers, or students.     * **Participants**: Individuals who use our program or facility, primarily local Koreans, international travelers, or students.
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 ===== Introduction ===== ===== Introduction =====
  
-Welcome to Lang.Stay, a non-profit initiative dedicated to facilitating cultural exchange and language practice. Our goal is to create a welcoming and collaborative environment where individuals from diverse backgrounds can connect, learn, and build meaningful relationships. 
  
-Sustaining this vision presents challenges. //We operate in a competitive landscape where our approach may not always be understood or respected.// The responsibility for managing this diverse group of volunteers rests on //a single team  leader//, requiring a high level of sensitivity and oversight.  +These guidelines are crafted from 「//real experiences//」 to prevent issues and ensure smooth operations. Adhering to them is essential for maintaining harmony and advancing our mission.
- +
-These guidelines are crafted from //real experiences// to prevent issues and ensure smooth operations. Adhering to them is essential for maintaining harmony and advancing our mission.+
  
 By following these guidelines, we can collectively ensure the success and integrity of LangStay, navigating our unique challenges with professionalism and respect. By following these guidelines, we can collectively ensure the success and integrity of LangStay, navigating our unique challenges with professionalism and respect.
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   * **Quiet Hours**:\\ Quiet hours are from 11:00 PM to 7:00 AM. During this time, noise should be kept to a minimum to respect the comfort of others living in LangStay.   * **Quiet Hours**:\\ Quiet hours are from 11:00 PM to 7:00 AM. During this time, noise should be kept to a minimum to respect the comfort of others living in LangStay.
   * **Health and Safety Reporting**:\\ Volunteers must immediately report to the leader if they feel unwell, especially if there are symptoms that may require hospital examination or treatment. This is critical to maintaining the health and safety of everyone in the shared space.   * **Health and Safety Reporting**:\\ Volunteers must immediately report to the leader if they feel unwell, especially if there are symptoms that may require hospital examination or treatment. This is critical to maintaining the health and safety of everyone in the shared space.
-  * **Respect Shared Spaces**:\\ Don’t monopolize shared areas; keep them accessible to others. Frequent use brings greater responsibility. Avoid changes that disrupt the setup, mood, or noise level, and keep hallways clear of personal items to ensure easy movement. If you show responsibility in maintaining these spaces, you may be granted extended use or have personal requests considered by the leader. Shared spaces should be welcoming for everyone.+  * **Respect Shared Spaces**:\\ Don’t monopolize shared areas; keep them accessible to others. Frequent use brings greater responsibility. __Avoid changes that disrupt the setup, mood, or noise level, and keep hallways clear of personal items to ensure easy movement.__ If you show responsibility in maintaining these spaces, you may be granted extended use or have personal requests considered by the leader. Shared spaces should be welcoming for everyone.
   * **Do Not Move or Alter Shared Equipment**:\\ Do not move or modify shared equipment or items, especially if they are related to facility maintenance or need to be accessible to multiple people. If something is wrong or you have a suggestion for improvement, speak with the leader or suggest your idea in advance, rather than making changes on your own.   * **Do Not Move or Alter Shared Equipment**:\\ Do not move or modify shared equipment or items, especially if they are related to facility maintenance or need to be accessible to multiple people. If something is wrong or you have a suggestion for improvement, speak with the leader or suggest your idea in advance, rather than making changes on your own.
  
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   - **Respectful Communication**:\\ Volunteers must communicate respectfully with each other, the leader, and local Koreans involved in the project. Disrespectful behavior, such as rude language or uncooperative attitudes, will not be tolerated.   - **Respectful Communication**:\\ Volunteers must communicate respectfully with each other, the leader, and local Koreans involved in the project. Disrespectful behavior, such as rude language or uncooperative attitudes, will not be tolerated.
   - **No Arguments During Tasks**:\\ Constructive feedback is welcome, but arguments or confrontations during tasks are not allowed. Any issues should be discussed during designated times or privately with the leader.   - **No Arguments During Tasks**:\\ Constructive feedback is welcome, but arguments or confrontations during tasks are not allowed. Any issues should be discussed during designated times or privately with the leader.
-  - **Avoiding Conflicts of Interest**:\\ Volunteers should avoid activities that conflict with LangStay’s goals or could harm its reputation. Examples include joining similar cultural exchange or language programs at other locations, sharing LangStay's internal strategies with external groups, or engaging in activities that compete with or detract from the success of LangStay.+  - **Avoiding Conflicts of Interest**:\\ Volunteers should avoid activities that conflict with LangStay’s goals or could harm its reputation. Examples include joining similar programs at other locations, sharing LangStay's internal strategies with external groups, or engaging in activities that compete with or detract from the success of LangStay.
   - **Respect for Leadership**:\\ Volunteers must respect the leader’s decisions, especially on matters related to Korean cultural norms, the local community, and similar projects. Actions that undermine the leader’s authority or harm the project’s integrity are strictly prohibited.   - **Respect for Leadership**:\\ Volunteers must respect the leader’s decisions, especially on matters related to Korean cultural norms, the local community, and similar projects. Actions that undermine the leader’s authority or harm the project’s integrity are strictly prohibited.
  
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   - **No Unauthorized Visitors:**\\ Visitors to LangStay are not allowed without prior permission from the team leader. This rule is in place to maintain the safety and security of all residents.   - **No Unauthorized Visitors:**\\ Visitors to LangStay are not allowed without prior permission from the team leader. This rule is in place to maintain the safety and security of all residents.
   - **Report Health Concerns Promptly:**\\ If a volunteer experiences or notices symptoms that could indicate a serious health issue, they must report this immediately to the leader. This helps ensure that any necessary medical attention can be provided without delay.   - **Report Health Concerns Promptly:**\\ If a volunteer experiences or notices symptoms that could indicate a serious health issue, they must report this immediately to the leader. This helps ensure that any necessary medical attention can be provided without delay.
-  - **Overnight Stays and Late Hours:**\\ Volunteers must inform the team leader if they plan to leave Seoul, stay out between 11:30 PM and 6:00 AM, or spend a night outside. If frequent absences (two times per week or more) or staying out overnight impacts their tasks, it will be taken seriously. Failing to report such plans, especially if it disrupts work, may result in removal from the project.+  - **Overnight Stays and Late Hours:**\\ Volunteers must inform the team leader if they plan to leave Seoul, stay out between 11:30 PM and 6:00 AM, or spend a night outside. If frequent absences (three times per week or more) or staying out overnight impacts their tasks, it will be taken seriously. Failing to report such plans, especially if it disrupts work, may result in removal from the project.
   - **Group Gatherings:**\\ If more than two volunteers plan to gather together outside of the facility, they must report the plan to the leader. Additionally, if the gathering involves over 40% of the volunteers and is not held within the LangStay facility, it requires prior permission from the leader to ensure safety and proper coordination.   - **Group Gatherings:**\\ If more than two volunteers plan to gather together outside of the facility, they must report the plan to the leader. Additionally, if the gathering involves over 40% of the volunteers and is not held within the LangStay facility, it requires prior permission from the leader to ensure safety and proper coordination.
  
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     - **No Sharing of Contacts, and Limit Socializing with participants:**\\  Volunteers should not share contacts with participants or socialize with them outside of program activities.     - **No Sharing of Contacts, and Limit Socializing with participants:**\\  Volunteers should not share contacts with participants or socialize with them outside of program activities.
     - **Suggesting Improvements:**\\ Instead of forming close personal relationships with participants, volunteers are encouraged to suggest activities or improvements that align with LangStay’s goals.     - **Suggesting Improvements:**\\ Instead of forming close personal relationships with participants, volunteers are encouraged to suggest activities or improvements that align with LangStay’s goals.
-  - **Why These Boundaries Matter:**\\ These guidelines help ensure that the program remains a structured environment for cultural and language exchange. Personal relationships outside the program can disrupt participation and discourage involvement in future events. 
  
 ===== 6. Confidentiality ===== ===== 6. Confidentiality =====
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 ===== Consequences for Non-Compliance: ===== ===== Consequences for Non-Compliance: =====
  
-  * **Verbal Warning**: The first instance of breaking any non-negotiable guideline will result in a verbal warning from the leader. +  * **Verbal Warning:**\\ The first instance of breaking any non-negotiable guideline will result in a verbal warning from the leader. 
-  * **Loss of Privileges**: Continued non-compliance may result in the loss of privileges, such as participation in cultural outings or preferred tasks. +  * **Loss of Privileges:**\\ Continued non-compliance may result in the loss of privileges, such as participation in cultural outings or preferred tasks. 
-  * **Possible Removal from Project**: Persistent disregard for the guidelines, or involvement in serious misconduct as described above, may lead to the volunteer being asked to leave the project.+  * **Possible Removal from Project:**\\ Persistent disregard for the guidelines, or involvement in serious misconduct as described above, may lead to the volunteer being asked to leave the project. 
 +  * **Collective Misconduct:**\\ Collective actions that undermine the leader’s authority, create divisions, or oppose other volunteers will be taken very seriously. Even minor instances may lead to immediate and severe consequences, including removal from the project.